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Getting Started

Quick Start​

To start using the FMCK Canteen Application, you must go through a registration process that would require some personal and job-related information - like your staff credentials and department/unit. This is a straight-forward process which you can get done in less than a minute!

Roles​

On registration, there is an option of Role - which is a required field to choose. There are two role options available - Staff and Intern. A Staff in this context, is a clinician who is permanently employed by the institution while, an Intern is a temporal staff whose appointment spans over a short period of time.

Why Choose a Role​

The choice of role is important as the application automatically deletes the data of an Intern that has completed his/her internship after 3 months. Specifying role on registration helps the application track active and inactive status of interns.

Deletion of inactive interns data is to ensure that the database is not cumbered with redundant data.

Departments and Units​

The center consists of many departments, units and even sub-units. These departments include both clinicals and non-clinicals. With the application being clinical-inclined, non-clinical departments are exempted from using this application. The Department dropdown options on the registration page includes only clinical departments, same as the Unit option.

It is important to note that not all departments have units or sub-units. So, while filling the registration form, the Department option is the most important one to choose.

❓ Why is Department So Important​

The application uses the Department you choose as your location on the application. Meaning, if you registered as a Staff working in General Out Patient Department (Gopd), the application places your location as Gopd. You might have units and sub-units under your department Gopd, but the key metric used is your department.

Change Department​

In situations in which a wrong department was chosen during registration or there was a change of your department, you can change your department in the application by following these steps:

  • Go to your Profile Menu.
  • Choose the Change Department option.
  • Select your department from the drop-down options.
  • Click on Update.

Call Roster​

Admin Officers stationed in various clinical departments are responsible for adding individual clinicians' dates to the Call Roster. Only users who have call dates inputted by the Admin Officers in the application will be able to request meals.

View Call Roster​

You can view your call dates by following these steps:

  • On the navigation bar, click Call Info.
  • From the resulting drop-down menu, select the My Roster option.

Uploading Call Roster (Admin Officer)​

Admin Officers will be able to view all users registered under their Department on their Admin Page. Each user's First name, Last name and Department would be displayed in a table. Each user will also have an Action column with a button attached.

The Action button allows the Admin Officers to:

  • Select call dates for a particular user.
  • Add dates to an existing selection of call dates if there are any.
  • Remove a date or dates from an existing selection of call dates.

To select call dates for a user:

  • Click Select Dates button.
  • From the resulting calendar pop-up, select the dates.
  • Click Confirm Selection.
NOTE THAT

Call dates cannot be backdated. Only current and future dates can be selected on the calendar.

When call dates have been selected for a user, two buttons - Add Dates and Remove Dates replaces the Select Dates button.

To add call dates:

  • Click the Add Dates button.
  • Select dates from the calendar.
  • Click Confirm Selection

You cannot select an already existing call date for a user.

To remove call date(s):

  • Click the Remove Dates button.
  • Click the Remove icon attached to each individual call date.

Meal Request​

After call dates have been captured in the Call Roster, every user would land on the Meal Request page whenever they log into the application. The Meal Request page is where users can select their preferred meal items, and place an order.

TAKE NOTE

Only one meal request can be made per day, except on weekends.

Meal Categories​

Meal items on the Meal Request page are divided into categories namely:

  • Food.
  • Proteins.
  • Drinks.

Price Limit​

There is a Price Limit restriction placed on meal requests in the application. Only meal requests whose total is below or equal to the price limit, would lead to a Successful Meal Request. The user interface automatically denies a meal request if the request total exceeds the price limit.

BE INFORMED

The price limit is set as directed by the hospital's management to ensure that the expenditure does not exceed the allocated budget.

Request Details​

After a meal request has been successfully made, you can view the details of the order. To do this:

  • Click Call Info on the navigation bar.
  • Select the My Request Details option from the resulting drop-down.

Request Approval​

After a successful meal request has been made, the request is sent to the Canteen Manager. The Canteen Manager who is stationed at the canteen, is responsible for approving and declining meal requests. Each meal request would carry the name of the user, meal items, total price and Action buttons of Approve and Decline.

The Canteen Manager may decline a request if the meal items are unavailable at a particular time.

Request on Weekends and Public Holidays​

Clinicians on duty during the weekends and public holidays are allowed to make two meal requests.

Meals Management (Canteen Manager)​

The Canteen Manager is solely in charge of managing meal request approvals, availability of meals, creating new meals, editing existing meal(s) and deleting meal(s).

Create Meal​

To add a new meal to the menu,

  • Click Manage Meals on the navigation bar.
  • Select Update Meals from the drop-down options.
  • Click Add Meal button located within the Available Meal at the top-right position.
  • Input a Meal Name, Price and select a Category from the resulting pop-up.
  • Click Create.

Edit Meal​

To update an already existing meal,

  • Click Manage Meals on the navigation bar.
  • Select Update Meals from the drop-down options.
  • Click the Edit button under the Action column of a meal.
  • Enter new values for either Meal name, Price or Category fields.
  • Click Update Meal.

Delete Meal​

To remove a meal,

  • Click Manage Meals on the navigation bar.
  • Select Update Meals from the drop-down options.
  • Click the Delete button under the Action column of a meal.
  • Confirm the Delete action by clicking OK on the resulting pop-up.

Meals Availability​

To make one or more meals either available or unavailable to users on the menu,

  • Click Manage Meals on the navigation bar.
  • Select Update Meals from the drop-down options.
  • Toggle the button under the Available column of a meal. True for Available and False for Unavailable.